HANCOCK SELECTBOARD MINUTES
March 19, 2012
PRESENT: Carolyn Boland-Chair, John Jordan, James Mose – Selectboard
Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Kurtis Grassett-DPW Director, Andrew Wood-Police Chief
Boland opened the meeting at 4:00 p.m. and noted the first order of business is to elect a new chair. She called for nominations. Jordan nominated Boland, seconded by Mose, unanimously approved.
Boland gave Mose a set of keys and reviewed the Selectmen's Guidelines with him. It served as a refresher to the others present. Boland then explained the Selectperson's Institute mainly for newly elected Selectboard persons and strongly recommended Mose attend. He stated he would definitely do so.
Jordan moved to accept the Minutes of March 12th, seconded by Mose, unanimously approved.
LIAISONS: The next order of business was to determine which Board member would be a liaison to which committees. Boland explained to Mose how the Selectboard liaison position works, noting the main purpose is to attend the committee meeting on occasion to bring any concerns they may have back to the Selectboard or answer any questions. They are not voting members of any of the committees, with the exception of Planning Board where the liaison is an ex-officio member.
MIDDLE ROAD FENCE WORK: Caverly reported on a discussion with the farm manager for Summit Meadow Farm, who is handling the farm on the east side of Middle Road, across from Clear Brook Stable. They plan to repair the fencing along Middle Road in preparation for moving some additional livestock in. The work will involve temporarily removing the stone wall in order to clean up the growth and install fencing that will be electrified. The stone wall is then going back in its original location. Grassett stated the town needs a survey of where the stone walls are to confirm they are returned to the exact location as that is an official boundary line. Caverly will contact the manager immediately regarding this.
MOWER: Grassett reported the Common Commissioners have agreed to contribute to the purchase of the mower but Michael Fallon would like to take more out of their budget. The Selectboard supports Grassett's move forward with his plans to purchase the mower once the financing is all in order.
COMPACTOR: Grassett reported the low price he initially received for the purchase of a new compactor is still valid. The Selectboard approved Grassett moving forward with the purchase.
BANDSTAND: Grassett reported he has spoken with Mark Schaal who will be doing the work that was approved at the Town Meeting. Schaal will determine what he needs to order and he and Grassett will move forward with a formal proposal. Grassett updated Mose on the background regarding the bandstand reconstruction as opposed to total removal and rebuilding.
MEETINGHOUSE: Grassett stated he would like to move forward with the Meetinghouse project as soon as possible. The Selectboard approved this plan.
LIAISON REPORTS: Jordan reported a group has filed for a recount on the Conval bond.
TAX COLLECTOR: The Selectboard approved a letter the tax collector will be mailing to a few residents receiving prior year refunds.
APPOINTMENTS: The Selectboard reviewed all the Boards and Committees to determine what members' terms are up in 2012. Caverly will contact the chairs of these groups and ask them to determine whether those with expiring terms are interested in taking another term. She will also ask that if the chairs are aware of anyone who is interested being on a committee, they submit a letter of interest to the Selectboard.
BENEFIT POLICIES: Boland updated Mose on the current discussions regarding the PTO, sick and vacation policies currently in the Personnel Manual.
SCHEDULE: Mose told the Selectboard his schedule fluctuates so there may be times when he will have to miss a meeting but will try to avoid that as much as possible.
ADJOURNED: Jordan moved to adjourn at 5:27 p.m.