HANCOCK SELECTBOARD MINUTES
January 16, 2012
PRESENT: Roberta LaPlante-Chair, Carolyn Boland, John Jordan – Selectboard
Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Andrew Wood-Police Chief; David Anderson-Ledger Transcript reporter
LaPlante opened the meeting at 4:00 p.m. She then called for a motion to accept the Minutes. Jordan noted a correction under Model Study Committee Liaison report in the January 2nd Minutes to read ...that a presentation will be held in town on all the Models. Jordan then moved to accept the Minutes of January 2nd as amended and the Minutes of January 9th; seconded by Boland, unanimously approved.
School Board: Jordan reported the School Board requested SAC have George Kidd present his slide show at the Wednesday meeting. Jordan showed the Selectboard a graph that shows the rapid increase in administrative staff between 1993 and 2012 at the same time the student population is decreasing. The public budget and bond hearing will be held Tuesday, January 17th.
TOWN REPORT COVER: There was discussion about the handling of an In Memoriam section to the Town Report. The cover was also discussed with the possibility of using a picture of the new Betty Pels Memorial Bridge. Final decision pending on all.
POLICE REPORT: Chief Wood handed out a sheet showing the price comparisons among Hillsboro Ford, Irwin Motors and MHQ. Hillsboro Ford has the state bid price and most reliable final total at $25,768. Hillsboro Ford was also the lower price for some specified options. Following discussion of the actual purchase price they moved on to the added costs for the emergency equipment. Wood noted that he had five pages of options to review and made his decision based on certain emergency equipment he feels is necessary for security reasons. There will also be a cost of about $300 for the graphics on the cruiser. This list is on file in the Town Office with a copy of these Minutes. His current estimate is just under $9,000. He is still trying to lower the numbers further. Wood's goal is to come in with a total final price of under $35,000.
Discussion was held regarding how to dispose of the old SUV. Wood stated to trade would only allow $2,600-$2,800. He feels that is too low a price for a 2007 with 132,000 miles. His opinion is that the town could receive more money if it was sold outright or auctioned. Boland stated that any money coming from the sale of the old cruiser may be placed in the Police Special Revenue Account for the express purpose of being put toward the purchase of the emergency equipment for the new cruiser.
LaPlante then moved on to discussion of the police schedule saying she hoped they are still on the five 8-hour shifts per week. By so doing it would allow some funds for the secretary he is asking for. Wood stated that, in fact, they have returned to the four 10-hour shifts. This means the part time officers have to cover one shift each week. Wood said he can't have a patrol officer doing administrative work. He does it now, as well as some patrolling and community policing. Wood stated he needs some administrative assistance – a minimum of 4 hours per week for $2500 per year.
JANUARY 16, 2012
Wood went on to explain the working of the paid time off hours, accumulated hours allowed and sick time. He noted that each officer may accumulate up to two years' worth of PTO time. The part time wages would justify coverage for the PTO time accumulated by the full time officers. LaPlante asked that Wood write up the breakdown for inclusion in the Selectboard's Reading File.
LaPlante then returned to discussion of the shifts, questioning the return to the 10-hour shifts. Wood stated they are back to two full time officers with ten-hour shifts and one 8-hour shift. LaPlante said she had asked that it stay at five 8-hour shifts. Wood stated the Tuesday night shift is the only one that needs to be filled each week. He feels strongly that the full time officers should cover the weekend shifts. LaPlante would like to think about the shift change over the next week.
Another topic was the two hour overlap of shifts. Wood stated that is during the hours of school closing. They start at 6:00 a.m. because there tend to be more accidents early in the morning. By starting at 6:00 a.m. it avoids an officer who would be coming on at 7:00 a.m. from coming in early on a two-hour call out. They are only on overtime if they are on a call or an accident. Boland agreed she would like to see Wood's written data with the PTO and sick time.
Wood pointed out that the three full time officers are actually working when they are on duty. He further noted the case load has increased. The secretary would alleviate some of Wood's work load. Wood wants to be doing more community policing in an effort to avoid some issues before they become issues.
The department is also now working with many surrounding towns and Cheshire county in being proactive to solve local area crimes.
SCHILLEMAT EMAIL: Caverly brought the email to the Selectboard's attention. The Town of Nelson will be hosting a presentation, in conjunction with the Local Government Center on Ethics, Policies and Procedures of Town Employees/Volunteers and is inviting some area towns so as to increase the attendance. The Hancock Selectboard agreed they will take the invitation to the various committees of which they are liaisons. The Board's initial feeling is that while Nelson would like to hold it prior to town Meeting, the Hancock Selectboard feels it would be better after Town meeting when the new appointees will have come on. However, the ultimate decision rests with Nelson.
PLODZIK & SANDERSON QUESTIONNAIRE: The Selectboard reviewed the questions and agreed on their responses. Caverly will type them in and LaPlante will be in to sign the form.
BUDGET: The Board proceeded to review the revenue budget.
ADJOURNED: Boland moved to adjourn at 5:35 p.m.