Minutes of the Water Commission Meeting

June 8th, 2010

 

Attending: Jeff Wilder, Kurt Grassett, Sean Kerwin and Linda Coughlan, Recording Secretary

 

4:00 P.M. – Jeff called the meeting to order.

 

RSA's Governing Water Commissions

The Commissioner's reviewed copies of RSA's. Kurt referenced RSA 38:28 which gives the Commission the authority to set rates without Town Meeting approval. He said it appears they are well within their right to set rates as long as they are fair across the board. They also reviewed the RSA that covers the 18 month period to lien for uncollected water rent.

 

The Commissioners determined that bills should be sent to the property owner and not the tenant due to the lien policy under RSA 38:22. Therefore, the bill that had been sent to the tenant at 37 Main Street will now be sent to the property owner in Maryland. A copy of the letter will be sent to the tenant.

 

Overdue Accounts –

The Commissioners discussed how to handle overdue accounts and decided on the following policy:

1) Accounts that are 6 months overdue will receive a letter from the Commissioners – Kurt will work on a draft of the policy and the letter.

2) Accounts that are 12 months overdue will receive a certified letter with the shut-off date.

3) For customers that need to set up a payment plan, Kurt will draft a promissory note that will need to be signed by those customers. Customers will need to pay of the balance within six months.

 

2010 Water Quality Report -

Kurt said he had completed the 2010 Water Quality Report which the Commissioners should have received a copy of. He has sent a copy to Nahida Sherman to post on the website and to Linda to insert with the July water bills. Because the report must be sent to the customers by July 1st, the bills will be mailed out the last week of June. The warrant should be ready to sign for the June 24th meeting.

 

Monthly Reports –

The Commissioners signed the 2nd quarterly report for the Vestry which showed nothing unusual. They reviewed the charts for April which indicated when the water flushing had occurred. They signed off on the report which showed nothing unusual. Kurt said in May the alarm at the water system went off when the Fire Department hooked into the system for training. He said it spiked the turbidity meter to above .1 but the reading went right back down after the Fire Department had finished. Kurt said it did show that the alarm worked which was good.

 

Rate Increase –

Sean asked when they would look at increasing water rates. Kurt said they should wait until they get the final cost of the UV project.

 

There being no further business, the meeting adjourned at 4:45 P.M.

 

Respectfully submitted,

 

Linda Coughlan

Recording Secretary

 

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