HANCOCK SELECTBOARD MINUTES
NOVEMBER 29, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland-Selectboard
Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Kurt Grassett-DPW Director, Dr. Benoit-Memorial Day Committee
Jordan called the meeting to order at 4:00 p.m. then called for approval of last week's Minutes. LaPlante moved to accept the Minutes of November 22, 2010; seconded by Boland, unanimously approved.
LIAISON REPORTS: Historic District: LaPlante reported that Chair David Drasba had said they would cancel the November and December meetings if there are no appointments. LaPlante said they plan to do some wording changes to the ordinance and they need to be presented to the Planning Board by December 8th. In order to meet this time frame, they would need to meet this week. LaPlante will contact Drasba and tell him he needs to contact Planning Board Chair, Stephen Froling.
Recreation Committee: LaPlante reported the committee was awarded a $1,000.00 grant from the Keith Sullivan Foundation, for the construction of the dugouts.
Budget and Property: Jordan reported the topic of their latest meeting was a discussion regarding the Food Service contract.
HIGHWAY REPORT: Grassett originally planned to bring forth the name of an applicant he would like to hire for the open position. However, that person has chosen to take a full time position in another town. The position currently remains open.
WORK ZONE POLICY: Grassett has turned in a work zone policy for the Selectboard to review. He has also sent a copy to the Police Chief for review. Grassett reported he is now a certified trainer for flagging. He plans to hold a training session for the Fire Department in the coming months.
DUMP HOURS: The Wednesday hours were discussed as a result of the public meeting held by the Dump Committee on November 11th. Grassett said Cathy Roper comes in between 11:30 and 12:00 to prepare for opening. She agreed to switching the open time to 3:00 p.m. and still closing at 7:00 p.m. The Selectboard agreed to this change (3:00 – 7:00) and Grassett said the cost increase would be approximately $600.00. The new hours were approved for a start date as soon as possible. Grassett will get notices out as soon as he determines when he can start the new schedule.
The possibility of extending the Saturday hours was discussed but no decision made yet. Grassett will work on a possible schedule of staggered hours. This would lessen the cost impact of the increased hours. They also included the possibility of keeping the brush pile and demolition area open longer on Saturdays. That would not cause any budget
NOVEMBER 29, 2010
impact but would require a schedule be worked out among the employees in order to keep someone on site down there during the extended hours.
LaPlante suggested a Dump Committee member go to the brush pile area once a month.
Another issue needing to be addressed soon is the burn pile. The rules and regulations governing burning are becoming greater and stricter making it hard for the town to comply within the workday. The town may need to consider chipping by 2012.
Grassett mentioned his road program proposal stating he would like to meet with the Advisory Board and the Selectboard, jointly, to review it in an effort to come up with a satisfactory proposal for the townspeople.
MEMORIAL DAY: Dr. Benoit was in to ask if the Memorial Day Committee can have an Alcoholic Beverage permit for after the Memorial Day parade in 2011. The Board stated they do not have any problem with the permit but the purchase of the alcohol will not be made with town funds. Dr. Benoit needs to talk with the Police Chief to obtain the permit.
BUDGET REVIEW: The Selectboard reviewed the initial budget draft, making a few potential reductions.
ADJOURNED: The meeting was adjourned at 5:30 p.m.