HANCOCK SELECTBOARD MINUTES
NOVEMBER 1, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland-Selectboard
Barbara Caverly-Recording Secretary/Town Administrator
OTHERS: Kurt Grassett-DPW Director, Andrew Wood-Police Chief,
George Xenakis-Part Time Police Officer; Mr. and Mrs.
Xenakis and Shannon.
Jordan called the meeting to order at 4:00. LaPlante moved to accept the Minutes of October 25, 2010; seconded by Boland; unanimously approved.
NON PUBLIC: LaPlante moved to go into non-public session, at 4:02 p.m., under RSA 91-A:3,ll(e), to discuss a potential legal action; seconded by Boland; vote: Jordan-aye, LaPlante-aye, Boland-aye.
Upon exiting the non public session at 4:10 p.m. LaPlante moved to seal the Minutes, seconded by Boland, so voted in the affirmative.
PHOTOVOLTAIC/SOLAR PROJECT: Grassett reported he has completed his background checks on Scarponi Electric and has not found any reason not to award the contract to them. He tried to have Scarponi come in to meet with the Board this week or next but he is unavailable both times. Grassett asked for the Board's permission to move forward with awarding the contract to him.
Boland moved to authorize Kurt Grassett to finalize issues needed to enter into an agreement with Scarponi Electric to perform the work as per their bid dated October 15, 2010 for the photovoltaic system; LaPlante seconded; unanimously approved.
Once Scarponi is under contract, Grassett will talk to him about enlarging the panels to get closer to 100% coverage. The town has already made several improvements to lower energy costs already. Grassett calculated that, if there is no rate change, the payback on the Highway Barn will be 13-15 years.
POST OFFICE: Grassett reported Nevan Cassidy patched six leaks and could have done more in the roof of the Post Office. It is time for a replacement because there are several more leaks. Grassett has warned the Postmaster there could be potential leaks over the next few months. Grassett would like to obtain two proposals contingent on Town Meeting approval. He would like to go for an RFP to have available at the meeting.
DUMP: Dick Bell will be resigning fro the Dump Committee soon. He will be out of town more in the coming months and hasn't been able to participate as much in the previous few months. A replacement will be needed.
TEMPORARY POSITION: An advertisement needs to get out in the paper for the temporary position. Grassett and Caverly will see that one gets out promptly.
During discussion of the position it was brought up that the job description needs to include that an employee must have a reliable form of communication.
ROAD RECONSTRUCTION PLAN: Grassett stated he gave a copy of his plan to CIP. He would now like to have a good discussion about how to move forward with the plan. The discussion would include Grassett, the CIP Committee and the Selectboard.
Grassett reviewed his thought process and options for the various roads included n the report, as well as a priority listing.
BUDGETS: The Selectboard asked about the Cemetery budget and Grassett reported there is no change from 2010.
DUMP BUDGET: Grassett stated he included steps in his backup information with regard to wages.
DEMOLITION DUMPSTER: This dumpster is getting a lot of non-paid for items from the swap shop and roadside debris that people have thrown off to the side of some back roads.
Grassett will give Caverly an updated revenue amount nearer the end of the year.
BUILDING MAINTENANCE: The Town Building fuel line was built on the basis of $2.65 per gallon; likewise the propane line was based on $2.15 per gallon. Grassett noted no buildings will be affected by the photovoltaics this year. The Fire Station is the only building that doesn't come under the Town Building budget.
PRESCHOOL: The question was raised as to whether the preschool would consider moving to the Hancock Elementary School another year. Caverly will talk with their President. The new laws with respect to lead impact any work being done in the Meetinghouse now.
POLICE DEPARTMENT: It is time to replace the garage doors and he plans to use solar gain doors similar to those in the Highway Garage.
NOVEMBER 1, 2010
ELEMENTARY SCHOOL BALL FIELD: Jordan favors the Supervisory Union dong their share of work as a contribution to the upkeep of that field. Grassett noted the baseball group really takes care of maintaining Moose Brook fields.
LIAISONS: Conservation Commission: LaPlante and Marc Debanico walked the Prospect Hill Trail on October 30th. She reported they determined it needs a lot of work.
POLICE BUDGET: Chief Wood was in to review his Police budget with the Selectboard. It was noted the gas should be figured at $2.45 per gallon.
While discussing the animal control line Jordan suggested Wood make arrangements with a veterinarian to use a chip reader when picking up dogs that have no tags.
Wood brought up his proposed warrant article for a third cruiser. He stated in his backup information that it would be for:
Jordan noted the Selectboard would rather not pursue a third cruiser this year. It was also noted the cruisers need to be 4 wheel drive or all wheel drive.
RECESSED: At 5:50 p.m. Boland moved to recess the meeting until 7:00 p.m.; seconded by LaPlante; unanimously approved.
RECONVENED: Jordan reconvened the meeting at 7:09 p.m.
Grassett returned for further budget discussions. Discussion ensued around the interior cleaning of the buildings. The Selectboard suggested obtaining some informal proposals from independent cleaning companies. It is becoming increasingly difficult to find a person to clean the interior, do exterior maintenance, the mowing and other jobs Grassett has over the course of a year.
Grassett's main concern is for clearing the walkways and parking areas in the winter and the mowing of the common lands and cemeteries in the summer.
A proposal will be drafted by Grassett for an outside building maintenance person. The mowing will be kept in-house.
NOVEMBER 1, 2010
HIGHWAY BUDGET: Grassett will be re-working how he plans to handle the Meetings/Seminar line of the Highway budget.
Signs are now more costly because of the new sign regulations. Retro reflection requirements need to be adhered to in 2012. Grassett will be working toward compliance and documentation.
The gravel line (681) contains parts of the 10-year gravel road plan.
Approximately $6,500 of the Highway Block Grant funds will be carried over to 2011.
Historic District Liaison: LaPlante reported that last week's agenda included the Fallon shed. It was approved at that meeting. It was determined the Historic District Commission doesn't need hearing unless the case is going to the Board of Adjustment for modifications of the Zoning Ordinance. Boland suggested the Historic District Commission be asked to clarify their understanding of a hearing rather than holding a hearing.
NON-PUBLIC: LaPlante moved to go into non-public session per RSA 91-A:3,ll(c) for the purpose of discussing a personnel issue, at 8:05 p.m. Upon coming out of non public session at 8:35 p.m. LaPlante moved to seal the Minutes; Boland seconded; unanimously approved.
ADJOURNED: The meeting was adjourned at 8:45 p.m.
Barbara E. Caverly