HANCOCK SELECTBOARD MINUTES
AUGUST 9, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland Selectboard
Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Nahida Sherman-Webmaster
Jordan called the meeting to order at 4:00 p.m.
LaPlante moved to accept the Minutes of August 2, 2010; seconded by Boland; unanimously approved.
LIAISON REPORTS: Planning Board: Boland reported no meeting last week. The balloon test for Industrial Communications proposed cell tower is coming up.
Jaquith Road: Jordan reported Jaquith Road was open for the weekend but will be closed Monday and Tuesday, August 9th and 10th.
RHINES PROPERTY: Boland moved to accept the deed to the Rhines property; LaPlante seconded; unanimously approved. It was further noted that any legal costs associated with this activity will be paid for by Monadnock Conservancy.
WEB OCCURANCE: Caverly noted to the Selectboard there was an occurrence of a copyright photo being copied from the web page to a Facebook page. The whole situation has been resolved. The people were advised that the webpage and pictures thereon and within are copyrighted. Prior to anyone using one in the future, permission must be obtained from the webmaster or photographer.
NAHIDA SHERMAN: Sherman was in to alert the Selectboard that she is not taking responsibility for any complaints that may come forth about the Old Home Day web page not being updated with material from the committee. She cited the emails that have transpired back and forth with her requests for them to forward information to her. It was also noted Facebook is not an acceptable media for town committees to be using.
Members of the Selectboard also asked that they cease with Facebook and use the official web page.
Sherman suggested a procedure be set for any ad hoc committee to follow in the future:
- They are official town committees
- They must be sworn in
- Minutes need to be kept and filed at the Town Office
- Meetings must be posted
- There cannot be any business conducted by email
- Have the agreement signed by the members
Sherman stated she will be out of touch for web material on August 13th and 14th
AUGUST 9, 2010
INN IRRIGATION: Caverly reported that the Town had agreed to do some minor repairs to the Inns irrigation system needed as a result of the Main Street Project. It was originally estimated to be under $500. Kurt Grassett recently learned that the company who did the original system will need to do a new design because the curbing is set further back. They are also relocating some heads to avoid wetting the sidewalk while the water is on. The new estimate has come in at $1,500. Grassett asked for the Selectboards direction whether to move forward with the new sum of $1,500 or obtain another quote. The Selectboard would like Grassett to obtain another quote before they make their decision.
CODE ENFORCEMENT UPDATE: Caverly reported Stevenson is waiting for a copy of a pumping receipt for one septic inspection; a letter has been sent to a property owner who has a hazardous structure on the lot which is creating a safety issue; a rental unit that needed electrical work to be done has now come into compliance.
NON PUBLIC: At 4:48 p.m. LaPlante moved to go into non public session under RSA 91-A:3,II(a) to discuss an employee situation; seconded by Boland; vote: Jordan-aye, LaPlante-aye, Boland-aye.
The non public session was closed at 4:53 and, upon coming back into public session Boland moved to seal the Minutes; LaPlante seconded, vote: unanimously in favor.
MISCELLANEOUS: LaPlante reported on a call she received from Dick Warner stating Amy Smagula from the Department of Environmental Services, will be at the Norway Pond beach on Friday, August 13th from 5:00 to 5:30 to talk about the invasive species program. Warner had set this meeting up several months ago. The Conservation Commission, the Recreation Committee and the Waterfront Director will be notified of the meeting. Anyone wishing to attend may do so.
ADJOURNED: Boland moved to adjourn at 5:00 p.m.; seconded, so voted.
Barbara E. Caverly
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