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SELECTBOARD MEETING MINUTES JUNE 28, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland - Selectboard Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Kurt Grassett-DPW Director; Gary Ryer, Neal Cass, Judy Copeland, Hank Drury, Cresca Albright, Hunt Dowse, Cindy and John Pirkey, Betty Pels, Rich and Sara LeFebvre, Angie LeFebvre, Ginger Smith, Steven Smith, Karen DesRoches, Howard Mansfield, Sy Montgomery,
Jordan opened the meeting at 7:00 p.m. He then called for acceptance of the Minutes of June 14th. He asked that the reference to grants in the HEAT Liaison report be modified to read "...RGGI grants..." LaPlante moved to accept the Minutes of June 14th as amended; Boland seconded; unanimously approved.
The Requests for Proposals for the Full Depth Reclamation project on Antrim Road were opened by Jordan. Two RFP's were received, one from Busby Construction Co., Inc. and one from Pike Industries. Their proposals were:
The topic of the diesel fuel was next. Grassett showed the Selectboard a copy of the letter he is sending to Fred Fuller, Inc. indicating his calculations of what is owed for the useable fuel delivered. The Selectboard was in support of the letter.
Healy's Painting and More: A General Release has been drawn up by Town Counsel for the Meetinghouse painting issue. The insurance company's representative encouraged the Selectboard to sign the release and send it to the Insurance Company for their signature. In the event Healy brings suit, the Release will be inoperative.
Main Street Project: Grassett stated the milling may be moved to the first week in July. There is a question on how deep they can go. They need to determine that level before setting the basins, etc. The milling will be followed with base pavement to help with the dust issues. The next piece will be setting the curbing and then the catch basin tops.
Fencing is needed at the ball field by the elementary school to keep the Summer Recreation people out of the poison ivy.
July 4th: People should be able to use the Common for parking as it has been dry enough to not be soggy. PUBLIC MEETING: Jordan opened the public meeting at 7:15 p.m. The meeting is to discuss the fact the Mill Road Bridge, a Class A Trail, has been barricaded because of deterioration of the deck (a hole all the way through with decking becoming soft and spongy) and instability of the rails. He stated no decisions have yet been made as to the best way to resolve the problem and the Selectboard would like to hear the people's concerns. Many of the attendees shared their concerns and suggested resolutions. The bridge:
o Would encourage a group to investigate obtaining trail grants o Need some willing people to make up the group o No funding currently budgeted o The town is permitted to accept and expend unanticipated funds o The specifications for bridges of his nature are different than those for vehicles o Would need to have a licensed engineer see if this design built in this way in this location is appropriate o Should contact the state Bureau of Trails o Estimated ballpark figure between $30,000 and $80,000
Hunt Dowse, Cresca Albright, Rich LeFebvre and Laurie Bryan are willing to work on the group to investigate.
The Selectboard supports some mode of access through there, across Moose Brook Dowse stated he hopes the Selectboard will support a warrant article if a group brings one in.
Grassett stated if they find a grant requiring matching funds and the town crew can be that match, he is willing to do this.
It was noted Harrisville is doing something that is quite inexpensive yet accomplishes the goal of traversing the brook.
MEETINGHOUSE PAINTING (Healy): Ryer, Cass and Copeland met with the Board to discuss the General Release. If the town and the insurance company are both willing to sign off, the insurance company will pay $10,000 to settle the claim.
Healy's release to the town requires the town to give up the right to any further claims. Healy refuses to sign a release that says he won't file suit. Town Counsel has drawn up a release that states if Healy brings suit for claims arising out of the events covered, this release will be inoperative. It was suggested the Selectboard sign the release and forward it to Merchants' Mutual Insurance Company and see if they will sign it. Once the funds are received from the insurance company everyone can move on.
Ryer stated one of his concerns is that Target, New England would find more work that needs to be done. Grassett stated the insurance money is limited to the damage done by Healy, i.e. cleaning the walkways and caulking and painting the windows.
Cass and Ryer are satisfied with Town counsel's General Release.
Boland moved to have John Jordan sign the General Release on behalf of the Town; seconded by LaPlante; unanimously approved.
Everything is ready for Elizabeth to start her work on the historic preservation report.
LCHIP: Neal Cass, Gary Ryer and Judy Copeland were present for this discussion as it relates to the Meetinghouse. Grassett has spoken with Elizabeth Hennigan who is still planning to start in mid July. The town can expect a draft of her report by Jan. 7, 2011 and the final report later in 2011. Payment is $1,000 down; $6,500 by October 31, 2010 and the final $7,500 when we have received the report. Ryer is confident the total will be raised by October 31st. Approximately $2,875.00 has been raised as of June 24th. The balance of $6,500 will be needed by October 31st and the matching $7,500 in January.
The group would like to create awareness for the larger dollars that will be needed for the roof repairs. One suggested thought is to have a video of old pictures, to familiarize the people with the building from the early days to the present.
OLD HOME DAY: The committee is now gearing up toward their fund raising efforts for this year.
Four veterans will be marching as the color guard but the Irregulars have chosen not to march this year.
SCHOOL BOARD: There will be a special meeting to discuss the school CIP. They are still trying to work on a bond. The Building and Property committee is building a "Use Policy".
SAC: Jordan reported a very good turnout for the meeting, including three new selectmen. They discussed Article 2, composition of the school board, noting Norm Makechnie, attorney for the Conval School District, will be attending the next meeting. Article 5 regarding the elementary schools was discussed and a study committee set up. Jordan stated they need costs on the large schools as well as on the smaller ones.
RRL HOLDINGS ABATEMENT: The Board reviewed the application and responses of the assessor's review and approved the abatement.
HISTORICAL SOCIETY POSTERS: The Historical Society would like to put up a display of pictures at either the entrance to the Town Hall or the Meeting Room of the Town Office Building. The Selectboard agreed with their plan but suggested they should check with the Old Home Day Committee, too.
LAKE NUBANUSIT PARKING: Jordan reported he received calls regarding several vehicles being parked in a "NO PARKING" zone on King's Highway over the weekend. Jordan spoke to one of the police officers and learned parking tickets were handed out at that location during that period.
CONSERVATION: Letters of appointment will be sent to the new appointees - Elizabeth Hanson, Eric Masterson and Wayne Gordon.
LaPlante moved to appoint Elizabeth Hanson to fill out an as yet to be determined term; seconded by Boland; unanimously approved. The Selectboard will determine the terms at their next meeting on July 12th.
SCROGGINS: Caverly asked for a response from the Board to Ben Scroggins' email asking if the town will be mowing the field across Route 137 from his home. The area known as Kepner Meadow, between Route 137 North and Norway Pond, is too wet as well as being part of the Shoreland Protection area; therefore, no cutting of the trees or mowing will be done.
ADJOURNED: Boland moved to adjourn at 8:30 p.m.; seconded by LaPlante, unanimously approved.
Respectfully submitted,
Barbara E. Caverly Recording Secretary
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