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SELECTBOARD MEETING MINUTES JUNE 21, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland - Selectboard Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Andrew Wood-Police Chief; Kurt Grassett-DPW Director
Jordan opened the meeting at 4:10 p.m.
LIAISON REPORTS: Common Commission: Boland reported they reviewed a request to use the Common for a yard sale. Question arose as to whether groups can use the Common for that purpose. The majority Selectboard response is that town sponsored activities are permitted to use the Common upon receiving approval from the Common Commission. Boland and LaPlante agree with this; Jordan feels other groups should also be able to use it.
The Commissioners are also seeking input for the Common stewardship plan. They have invited town groups to meet with them. The Concert committee has met with them and more are to come.
Meetinghouse: Boland attended the meeting of church/town committee where they discussed fund raising for a matching LCHIP grant.
Village Planning Committee: Jordan reported they met on Friday to discuss the cobbles for the parking areas on Main Street with Jessie St. Pierre from B.U.R. The cobbles will be 3x3x6 granite cobble. The committee will be viewing a sample.
NON PUBLIC: Roberta LaPlante moved to go into non public session under RSA 91-A:3,II(a) to discuss a personnel issue at 4:20 p.m. Seconded by Boland; vote: Jordan-aye, LaPlante-aye, Boland-aye.
Upon returning to public session LaPlante moved to seal the non-public minutes; seconded by Boland; unanimously approved in the affirmative.
POLICE REPORT: Chief Wood asked for permission to purchase a replacement copier. There is one used one available for $1,400 plus $200 trade or $1,600 with no trade. The copier he is looking at will scan, copy and print. The salesman suggested Wood try to sell his copier outright. The company would give a 90 day warrant on the old copier. The replacement copier would come with a 6-month warranty plus a toner cartridge.
Wood reported he needs a color printer for certain items but more printing will be done on the newer, proposed copier. The Selectboard authorized Chief Wood to move forward with the purchase of the replacement and sale of the old one.
SELECTBOARD MINUTES JUNE 21, 2010 PAGE TWO
Memorial Day: Wood told the Board he had a request for an alcoholic beverage permit from the Memorial Day Committee. The Selectboard feels the town should not pay for alcohol nor should it be permitted on town grounds. Chief Wood feels the town would be opening itself up to liability issues if it was permitted. Caverly will send a letter to the Memorial Day Committee stating that alcohol will no longer be permitted on town grounds after the parade nor will the town pay for any.
HIGHWAY REPORT: Grassett reported he received a letter from the Department of Environmental Services regarding the landfill testing; however, the letter doesn't answer a lot of the questions that were asked. Grassett is continuing to discuss the issues with Richard Pendleton.
DES is asking for more than is required for a renewal but Richard feels he needs to do the extra, even if it isn't required, because it will be processed sooner. The requested additional information would add $350 to the invoice this year or $420 next year. Grassett recommends proceeding with the $350 and do it this year.
Grassett reported Ron Mack knows someone who works at DES and is looking into processing issues with the department. He will contact this person. This type o problem is not occurring with the Water or Solid Waste departments. Those two departments within DES are willing to work with the towns. Grassett would like to see this new person meet with Ron.
One of the issues being addressed by DES is a receptor plan. Grassett stated the 1993 original permit shows a receptor plan was done so it should be on file in Concord.
Grassett gave a history of the testing ~ in-house initially, by Wayne Fisher, then the town was required to hire a professional engineer. The cost is still rising even though the testing shows a decrease in chemicals. Richard Pendleton will move forward with the renewal.
Merrill's wetland permit: This project will be starting in July, before the permit expires with the state. Grassett will be attending a preconstruction meeting June 29th with the contractors. The work will improve the culverts and the causeway on Jaquith Road. The Conservation Commission signed off on the project a long time ago. Grassett did note there is one neighbor who is not in favor of the project.
Jordan questioned whether side rails should be added to the causeway. Grassett noted the traffic is insufficient to require them. With the completion of the project, the edges will become safer and more stable.
SELECTBOARD MINUTES JUNE 21, 2010 PAGE THREE
The question was raised whether Jaquith will be closed for this. Grassett stated the road cannot be closed during school meaning there is a limited time period that I can be closed. He will emphasize this.
Rymes: Grassett noted the town fired Rymes Heating a year and a half ago. They just came to pick up their tanks at a total cost of $90.75 to the town. Grassett spoke with them, to no avail. He feels the town should go ahead and pay the cost and send a letter stating they are no longer a vendor in good standing with the Town of Hancock and that there is no need for them to bid on our projects.
LCHIP: Grassett reported he has spoken with Elizabeth Durfee-Hengen and she can start her work the middle of July. She plans to have the draft done by January 7 and the final report in 2011. The committee has raised over $1,000 so far. The Selectboard feels the need to get the project started even though all the money hasn't been raised yet. This will be taken to the next meeting of the committee.
SWRPC: An update to the Hazard Mitigation plan is due and the Southwest Region Planning Commission will work with the town to accomplish this. Jon GrosJean will set up the meetings. The town has done a lot of the top listed projects since the last update.
MAIN STREET: Grassett reported all the drainage is in. They are now starting to box out for the parking areas. They found a very old, hand laid drain that was never actually closed; stone and pavement were simply placed over it.
There has been discussion as to planing the pavement versus grinding it and the decision is to plane it for lower vibration and less handling of the material.
The cobbles will be placed in sand. The mockup will come in about a week. The cobbles will be made of real granite.
JULY 5TH MEETING: The Selectboard agreed to cancel the July 5th meeting.
LAKE NUBANUSIT: LaPlante reported on her follow-up discussion with Jill Kuchinos regarding the Summer Sizzler races. All concerns were addressed. Jill also reported a potential violation of the Shoreland Protection. LaPlante will contact her and send her the DES Complaint form to be filed.
SELECTBOARD MINUTES JUNE 21, 2010 PAGE FOUR
CONSERVATION COMMISSION: The Board noted that letters of interest have come from Wayne Gordon for an alternate position and from Eric Masterson. LaPlante moved to appoint Wayne Gordon as an alternate to the Conservation Commission; seconded by Boland; unanimously approved.
LaPlante moved to appoint Eric Masterson as a full member to the Conservation Commission; seconded by Boland; unanimously approved.
The terms for the members will be determined at the next Selectboard Meeting on July 12th.
CIP: Caverly brought Stephen Froling's request for confirmation of the membership of the Capital Improvements Committee to the Selectboard. No one is aware of any changes to that committee since they last met.
ADJOURNED: The meeting was adjourned at 5:35 p.m.
Respectfully submitted,
Barbara E. Caverly Recording Secretary
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