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UNACCEPTED HANCOCK SELECTBOARD MINUTES JUNE 7, 2010
PRESENT: John Jordan-Chair; Roberta LaPlante, Carolyn Boland – Selectboard Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Kurt Grassett-DPW Director; Nahida Sherman-Webmaster
Jordan called the meeting to order at 4:00 p.m. LaPlante moved to accept the Minutes of May 22nd; seconded by Boland.
LIAISON REPORTS: Historic District: LaPlante reported Ruth Wilder attended the meeting. The Commissioners discussed the packet that is handed out to new residents in the District. Roberta Nylander reviewed the filing system. They have agreed to meet monthly even if there is no application to be processed.
LaPlante agreed to bring the issues of #15 Main Street back to the Selectboard for further action.
Library Trustees: LaPlante reported on the full summer agenda for the Library. A subcommittee has been set up to prepare for the 150th celebration, tentatively scheduled for late September.
Police Department: LaPlante spoke with Chief Wood and reported he will be in Prosecutor Training for the next two weeks.
Village Planning Committee: Jordan reported the members discussed the curbing to be used on the Main Street project. The used curbing looks good and is currently at the BUR storage site in Claremont. There is the possibility some additional, new curbing will need to be purchased. The committee is waiting for a sample of the cobble to be used.
Road Agents' Meeting: Jordan reported they agreed to jointly purchase the plow blades and culverts again.
SAC: There was some discussion regarding hiring a School Resource Officer for Conval. Jordan reported the School Board also discussed the SRO.
SAC is waiting for the School Board to set up an Articles of Agreement Committee that will include members of the School Board and SAC.
Jordan attended a meeting at Hancock Elementary School. There are some concerns regarding the way the school seems to solve its problems – it is done piecemeal with no consistency.
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DPW REPORT: Grassett updated the Selectboard on the Main Street drainage project. There was a large puddle in front of the Market because of the heavy rains over the weekend caused by closure of the culvert there and the fact the new system wasn't open to take in the water. The problem was resolved on Monday morning.
Grassett reported it is very pleasant working with BUR. They have kept the owners of the downtown businesses updated on the occurrences that impact them. For that, they are all very appreciative. The flaggers have been very accommodating in helping shoppers find parking spots within the construction area.
Groundwater Landfill Permit: There has been no word from DES regarding the request for an extension filed by Richard Pendleton several weeks ago nor has Grassett received the letter Peter Beblowski told him would be coming a few weeks ago. Grassett will be scheduling a meeting with Beblowski to review the DES files after Grassett and Ron Mack meet with the Selectboard.
Fuller Oil: Grassett has not received any response from his letter of approximately three weeks ago to Fred Fuller. The town does owe for some fuel and Grassett is disputing the rack price of some. The Selectboard agreed with Grassett that he should determine what he feels the town legitimately owes and it should be paid.
Constellation NewEnergy: Constellation is the town's supplier of power as of June 1st.
Antrim Road Bridge: The façade of the Antrim Road Bridge has been completed. Payment has been issued to Conspan and Grassett has requested the 80% state share of the $10,000. The Selectboard will send a letter of request to the Trustees of Trust Funds for the balance of the funding to come from the Bridge Capital Reserve fund.
EECBG: Grassett has reviewed the Energy Efficiency and Conservation Block Grant agreements. Following the public hearing on June 14th he will be able to start moving forward. Once the hearing has been held, the Selectboard needs to vote to give Chair John Jordan permission to sign the agreements needed for the project.
NH Emergency Management Grant: Boland moved the Selectboard appoint Jon GrosJean Administrator for the NH Emergency Management grant for generators; seconded by LaPlante; unanimous vote of approval. Mill Road Bridge: Grassett has received a written report from a resident and has verified that the wood deck on the bridge is deteriorating to the point where there are holes all the way through. People walk and run over it as well as riding horses over it; therefore, the decking needs to be removed for safety reasons. Grassett suggested a public hearing be held prior to taking any action on the bridge. Jordan asked what the main SELECTBOARD MINUTES JUNE 7, 2010 PAGE THREE
supports were and learned they are railroad rails. The sign at the bridge has been set upright again. Any action taken on this bridge will affect the annual Old Home Day "Run for the Honey." Caverly will notify Betty Pels of this.
The public hearing has been set for June 28th. It would require a structural engineer's inspection to determine its safety condition at the present.
Grassett reminded the Board it is a Class A trail. There are grants available for repairs to Class A Trails.
The Selectboard asked that it be blocked off with a 2 x 6 across each end and painted with reflective paint.
Norway Plain Cemetery: The Selectboard reviewed a letter received from the Cemetery Trustees regarding the rope swing and parking on Cemetery Road past the horse sheds. The Board noted the rope swing has been addressed for years. There have been some instances of swimmers parking in the cemetery. The Police have addressed this with them and asked them to park outside the cemetery walls. We are in the training period for this and it is being monitored by the Police officers.
The Selectboard and Grassett addressed the fact that, although the Trustees and a resident thought parking on the left (lake) side of Cemetery Road was off limits, it is, in fact, permitted on that side of the road.
RFP: Grassett asked if the Selectboard had reviewed his Request for Proposals on the Full Depth Reclamation project for Antrim Road. The Board concurred with his RFP with one addition suggested by Jordan, which was that the name of the manual be referenced. The RFP's will be sent out to companies known to work in that dimension as well as being placed on the Hancock website.
NON PUBLIC: At 4:35 p.m. Boland moved to go into non public session under RSA 91-A:3,ll(a) for the purpose of discussing a personnel issue; seconded by LaPlante; vote: Jordan-aye, LaPlante-aye, Boland-aye.
Upon coming out of non public at 4:47 p.m. Boland moved out of the non public session; seconded by LaPlante, so voted.
It was noted Roberta LaPlante and John Jordan attended the first of a two-part Local Officials Workshop sponsored by LGC. They have found it to be well worth attending. They made note of one or two areas that were clarified. One such stated that the Conservation Commission and the Zoning Board can have a Selectboard member as a voting member. However, the current Hancock Selectboard does not feel it would be SELECTBOARD MINUTES JUNE 7, 2010 PAGE FOUR
appropriate for them to be a voting member of either the Conservation Commission or the Zoning Board.
INVESTMENT POLICY: LaPlante moved to accept the Investment Policy in its final draft form; seconded by Boland; vote: unanimous approval.
TREASURER'S REPORT: The Selectboard reviewed the Treasurer's Report from Lois Haskins. NAHIDA SHERMAN-WEBSITE: Sherman and the Selectboard discussed blogs and Facebook with regard to the Hancock website. It was determined that the Fire Department blog is just a one-way posting which they are willing to accept. They do understand the Library blog is well monitored and is primarily one-way. It was noted that the Selectboard loses control when there are blogs that have discussions on them. They do not want those on or linked to the town website.
Facebook was also discussed. Boland stated she feels the town should not have any connection to Facebook, Twitter or other social networking sites. A further notation was made that LGC recommends staying away from them, as well.
Sherman gave the Board a booklet she has put together on Internet Research that includes information she has obtained for the Selectboard to review. It was agreed the town needs an official Computer Policy. Boland has agreed to develop a policy for review by the Selectboard.
SIGNED: Accounts payable manifests were signed.
ADJOURNED: The meeting was adjourned at 5:45 p.m.
Respectfully submitted,
Barbara E. Caverly Recording Secretary
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