HANCOCK SELECTBOARD MINUTES
MARCH 22, 2010
PRESENT: John Jordan-Chair, Roberta LaPlante, Carolyn Boland – Selectboard
Barbara Caverly-Town Administrator/Recording Secretary
OTHERS: Kurt Grassett-DPW Director; Lois Haskins-Treasurer
Jordan called the meeting to order at 7:00 p.m. LaPlante moved to approve the Minutes of March 8th and March 15; so voted in the affirmative.
LIAISON REPORTS: Common Commission: Boland stated they discussed several issues. The main item was a policy for signs on the Common. Boland brought in a draft for the Selectboard to review. The Board read and approved the wording. Boland will take that approval back to the Commissioners at their next meeting.
The Commissioners are also interested in creating a master plan for the Common, going forward.
Allison Kerwin and Kurt Grassett will stake out and label where the new trees will be placed once the roadwork has been completed.
Selectmen's Advisory Committee: Jordan reported the meeting on March 16th was held at the Hancock Elementary School. One major issue was the vote of censure of Gail Cromwell. Another major issue was discussion about holding a special school meeting to bring the bond issue up again for a vote. Jordan asked for LaPlante and Boland's opinions on this, to take back to SAC. Both LaPlante and Boland feel that a special meeting should not be held. The voters have indicated their preference.
Dump Committee: Jordan reported they are still planning to look into pay per bag. They may have an informational meeting to ask the populace for direction on how the town should move going forward.
January 1, 2011 the dumpster will be up for renewal.
Road Agents Meeting: Grassett reported the main discussion centered on bulk energy purchase through Constellation. Conval and Peterborough are the big users that would help the smaller towns benefit. Conversely, the smaller towns would help Conval during the summer months when their usage is down. The last rate through PSNH was 8.96/kwh and Constellation was looking at 7.96. For Hancock, the 7.96/kwh would equate to about $800 in savings. The recommendation is to move forward with a 12-month contract. The Road Agents' group feels they should move forward if the rate comes in at a one cent reduction. The decision will most likely be made mid to late April. Grassett also noted that hydropower and nuclear are the best electricities.
MARCH 22, 2010
Meetinghouse: Grassett will be meeting with Gary Ryer, Matthew Hale and Pastor Judy Copeland to discuss fund raising for the other half of the LCHIP grant.
Shutters: The consensus on the shutters, after reviewing old pictures, is there were no shutters on the building originally. LaPlante moved that the Selectboard direct Kurt Grassett to remove the shutters from the Town Office Building to restore it to its original appearance. Seconded by Boland; so voted in the affirmative.
Main Street: Grassett reported there was a snag in the bid process last week when the project went out to bid with Lump Sum and Unit pricing. This was an issue with some bidders. DOT deals strictly with unit pricing. There is no legal reason not to do lump sum but NHDOT and Federal Highways will raise issues. The process with lump sum will take a longer time period to review. It is felt the project will have to go with unit pricing. Grassett asked Meridian to review the package to make sure their figures are correct and then make an addendum to go out to the bidders.
Grassett would like the Selectboard's approval for the switch from lump sum pricing to unit pricing. Grassett stated there is too much of a risk to not do unit pricing because we need to have DOT behind us with this project.
Grassett can send an email to the bidders confirming that bids will be due by 4:00 p.m. Monday, March 29th and will be opened by 4:05 p.m. Boland moved to confirm the bid opening date of March 29, 2010. LaPlante seconded, so voted.
NON PUBLIC SESSION: LaPlante moved to go into non public session under RSA 91-A:3,ll(e) at 7:35 p.m. to discuss potential legal issues. Boland seconded; vote: Jordan-aye, LaPlante-aye, Boland-aye.
The Selectboard came out of non public session at 7:43 p.m. and Boland moved to seal the Minutes; seconded by LaPlante, so voted in the affirmative.
Mack Truck: Grassett reported that on March 18th the Mack truck didn't start when the operator went to start his day. It was discovered it had caught fire during the night due to chafing of cable lines but oil dripping from a broken line put it out. He has determined that after ten years equipment gets all new battery cables.
HASKINS: Lois stopped by to bring in a Òwork in progress" report to the Selectboard and reported she and bookkeeper Gail Hoffmann have reconciled January and February. She showed the Board a two page report with charts and graphs. These showed the town's large monthly payment to the Conval District. Jordan said the district will be using more up to date figures when determining the cost share in the future.
MARCH 22, 2010
Haskins mentioned the GFOA (Government Finance Officers' Association) conference stating she and Hoffman would like to attend. Caverly made the Board aware that the fees for this conference would use a greater majority of that budget line but she was supportive of their attendance. The Selectboard concurred with Haskins and Hoffmann attending the conference.
RECREATION: Caverly will contact Jeff Wilder with a date and time for the Waterfront Director applicant to meet with the Selectboard.
ADJOURNED: Boland moved to adjourn at 8:35 p.m.; seconded by LaPlante; so voted.
Barbara E. Caverly