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Friends of the Hancock Town Library
Agenda
Wednesday, June 2, 2004 7:00 PM
Library Reference Area
Call
Meeting to Order:
- Introduce
Margaret Carlson
- Secretary's
Report:
- Treasurer's
Report:
- Director's
Report:
- Program
Committee Reports:
- Art Exhibit:
- Baby Book Program:
- Handypersons: - storage Children's Library
- Hospitality:
- In-Home Services:
- Speaker/Film Program:
OLD BUSINESS:
1.
Fund raiser -
magnets
NEW
BUSINESS:
1.
Used Book Sale
2.
Budget
3.
*Friends Work
Program
4.
Open Space - co-host
date
Date and time of Next Meeting:
Friends of the Hancock Library
Minutes
Wednesday, June 2, 2004
7:00pm - Library Reference Room
Present:
Kim Brady, Jim Musarra, Dot Grim, Dick Gilbert, Margaret
Carlson, Tom Pisaturo, Barbara Strawbridge, Amy Marcus,
Deborah Sampson, Betty Salazar, Ray Pierce, Shirley Kane,
Shannon Hurley and Kim Cunningham.
Margaret Carlson opened the meeting with a report on a
special project she is working on. She wants to create a
"snapshot" of Hancock, before it changes a lot, as a
historical record. She envisions it like "A Day in the Life
of America" on a town scale. People who enjoy writing are
needed to contribute interviews with residents, at the
store, the Post Office, with Amy at the Library etc. Current
photographs would also be welcomed.
Minutes:
Minutes of April 19 were accepted as written.
Treasurer's Report:
Jim Musarra reported that the Annual Membership Mailing has
been done; 1000 envelopes were stuffed. Responses are very
encouraging. Last year we received 176 responses total, and
this year we have already gotten 155. To date we have
received $3421.17. At this time last year (June 11, 2003) we
had collected $2740 and the total for the year was $3895.
Some $100-$200 donors haven't responded yet so perhaps in a
month or two we should send tham a special letter. For $100
plus contributions the secretary sends a note of thanks
which can also be used for a tax deduction. 25-30 mailings
have been returned Address Unknown, so we'll need to check
these for next year. The cost of the mailing was $510.84 and
we will still get some credit for incorrect
stamps.
Kim Brady got a round of applause for organizing the
mailing. Kim commented that she thinks Amy has made the
Library a more visible presence in town.
Our checking balance at the last meeting was $4190.41.
Debits since then total $1525.03, for the mailing, to
Russell Electric for the outside light, $25 for popcorn and
$258.19 for DVD's and videos. Currently our balance is
$6086.88 (including 38 cents interest on the checking
account!)
Director's Report:
Amy reported that Adelphia will give us free cable
Internet access, and will begin installing it on June 3. Amy
would ideally like the Library to go wireless, which would
allow people to bring in their laptops and access the
Internet. This would require some expense for equipment, but
is worth it as computers draw people into the Library. Amy
has particularly noticed more kids coming in.
Roberta Beeson is waiting for prices to come down before
purchasing the new computer. Amy found a desk for $80 and a
chair for $50. She is also researching carpeting for the
Daniels Room.
Barbara Campbell called the Library and wondered if anyone
would be interested in reading to her significant other,
James Reed who is interested in WWII history.
The movie "Pieces of April" drew 28 people, the biggest
group ever. On June 18 there will be a baseball movie,
"Eight Men Out." The film series will continue this summer
at the same time, 7pm.
Ken Sheldon needs to take a break from heading the Book
Group. Deb Sampson will pick up a $50 gift certificate from
Kimball Farms Ice Cream to thank Ken.
Program Committee Reports:
Art Exhibit: Robert
Fay will hang his photography show on June 12. He will
handle his own reception on June 27; Roberta LaPlante or
Carlene can help with the procedure.
Baby Book:
Nothing new.
Handypersons:
Ray Pierce reported on a cupboard for the Children's Room
for which we don't have an estimate yet. He can call his
committee for approval when the time comes. He has also
researched magnets and the best price is about 50 cents each
for 1000, which would last a long
time. Perhaps we could sell them at the Used Book
Sale.
The book drop is fixed thanks to George. He put on a new
handle and lock and raised the box slightly. "George is
Awesome!"
Hospitality:
Nothing coming up.
In Home Services:
On hold until winter.
Speaker/Film:
Tom Pisaturo and Katrina Hall will work on this committee,
which will be mostly film oriented. EMS will provide a
speaker for free if we're interested. The Open Spaces
Committee will be doing a speaker series this fall in the
Daniels Room. The Friends agreed to co-sponsor Mark
Ellingwood of Hancock on Nov. 10, "Winter Survival
Strategies of Large Mammals."
Used Book Sale:
Tom reported that the committee is looking for volunteers.
Old Home Day is August 21. All donated books will be stored
in Dot Grim's garage. There will be a Book Sale kick-off
meeting on June 3. Tom needs $50 to buy stamps, which the
Friends voted to approve.
2004 Budget:
Copies of the 2003 Budget were passed out to use as a guide.
After some discussion a budget was proposed will be voted on
at the next meeting.
Hospitality:
$100
Speaker Series
As
Needed
Baby Book
$200
Licenses & Fees
$100
Membership Letter $600
Copying/office
$50
Maintenance
$100
Audios/Videos
$1000
Software
$300
Hardware
$1200
Museum M'ships $400
Advertising/Pub. $50
Film Series
$300
Furnishings
$1000
Misc.
$30
______________________
TOTAL
$5700
Draft Work Sheet:
Tom passed out a Draft Work Plan to allocate time for what
needs to be done in the coming year. We will discuss it at
the next meeting.
Next Meeting:
Wednesday, August 4, 2004 at 7:00pm in the Library Reference
Room.
Meeting adjourned at 8:45pm.
Respectfully submitted,
Kim Cunningham
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